1. Face Sheet for an Enhancement Grant
IMLS Native American Library Services Enhancement Grant
|Face Sheet for an Enhancement Grant
of Tribe or Alaska Village Corporation: Arctic Slope Regional
|PO Box 249
||5. ZIP Code
of Tribe's Chief Executive
||7. Business Phone of Chief Executive
of Project Contact Mr.
||9. Business Phone of Project Contact
of Contact (name of library, school, etc.)
|Tuzzy Consortium Library
Contact's Mailing Address
|PO Box 749
Number of Contact (if available)
Address of Project Contact (if available)
|17. Institutional Profile
|Schedule of open hours
||Mon. to Thurs. Noon to 9:00 p.m. and Fri. and Sat.
Noon to 5:00 p.m.
|Number of library staff
|Number of circulation transactions per year
|Number of holdings (books, subscriptions, media)
|Does the library have access to the Internet?
|Does the library provide public access to the Internet?
|Amount of operating budget for library services in most recently completed fiscal year
of Cost Sharing
Period (check one)
- Face Sheet
A.Statement of Need
- Schedule of Completion
- Signed Assurances Form
Maps of the Region
Tundra Times Photograph Project
Arctic Slope Regional Corporation, a for-profit regional Native corporation with
headquarters in Barrow, Alaska, proposes to implement the Tundra Times
Photograph Project. Funding for this project in the amount of $149,992 is being
requested from the Institute of Museum and Library Services’ Enhancement
Grant. This application is supported by the eight councils of the Iñupiat
Eskimo communities of the North Slope Borough of Alaska: Naqsragmiut Tribal
Council (Anaktuvuk Pass), Native Village of Atqasuk, Native Village of Barrow,
Kaktovik Village of Barter Island, Native Village of Nuiqsut, Native Village of
Point Hope, Native Village of Point Lay, and the Wainwright Traditional Council.
This project is consistent with the communities’ vision of the ongoing
educational, technological and cultural efforts currently under way on the North
primary goal of this project is to provide the people of the North Slope, as
well as Alaska Natives and researchers in Alaska and beyond, with access to a
collection of approximately 5,000 photographs taken over a 35-year period from
1962 to 1997. The photo collection documents the history of Alaska Natives and
their pivotal political struggles during this period of intense change. The
owner of the collection, the Ukpeagvik Iñupiat Corporation, has entrusted the
Tuzzy Consortium Library with this valuable resource.
behalf of the Arctic Slope Regional Corporation, the Tuzzy Consortium Library of
College in Barrow will provide leadership and management for this project. The
Library Director will serve as the project director. The newly hired Library
Archivist will be responsible for day-to-day project operations. A technician
will be hired using project funding to perform the necessary work. The Library
along with its partners, the Ukpeagvik Iñupiat Corporation, the North Slope
Borough’s Iñupiat History, Language and Culture Commission, the University of
Alaska Fairbanks and the Iñupiat Heritage Center Museum will provide project
oversight. Each organization has expertise in photograph database or project
development and has expressed great interest in working with the Library. They
will assist and advise the Library in managing the project and seeing it through
project objectives are to digitize, index, and disseminate via the World Wide
Web over a two-year period, approximately 5,000 out of the estimated 9,000
photographs from the archives of the Tundra Times. The Library will capitalize
on existing technology to accomplish these objectives and will do so in the
environment of a small, remote library. Training for staff in the most current
digital techniques, and support from a consultant and from the Rasmuson Library
at the University of Alaska Fairbanks will guide Library staff to achieve and
maintain nationally recognized standards for digitization and indexing.
Tundra Times was the voice of Alaska Natives statewide from 1962 to 1997. At the
time, the idea of a newspaper written by and for Alaska Natives was audacious.
In the early 1960s, the state’s indigenous residents were a disenfranchised
people. With its first edition, the eight-page biweekly established a
fascinating mix of articles ranging from politics and Native issues to Native
life. From the beginning, the paper sought to unify Natives. “Tundra,” the
basic ground cover of Alaska was chosen as its name. The masthead, designed by
editor Howard Rock, an Iñupiat Eskimo from Point Hope, incorporated Eskimo,
Indian and Aleut scenes that were flanked with “Iñupiat Paitot” (the
people’s heritage) in Iñupiat and “Dena Nena Henash” (the land speaks) in
Athabascan. The paper’s editorial policy was two-fold: to serve as the
“medium to aid (Natives) in their struggle for just determination and
settlement of their enormous problems . . . (and) to keep informed on matters of
interest to all Natives of Alaska.”
its 35 years of publication, the Tundra Times reported on events that
transformed the Native way of life, including settlement of land claims,
founding of Native corporations, and the transfer of health and social services
to Native-operated nonprofits. Writing about the Tundra Times’ place in
history, Rock reported:
we came off the press for the first time over five years ago . . . the Native
people were dead spiritually, it seemed, because no news media would publicize
their tragic situations and their problems. The Tundra Times, more than anything
else, I think, has awakened the fervor to do something and help to bring out the
potential in leadership among our people.
1997, the Tundra Times ceased publication. The Ukpeagvik Iñupiat Corporation
(UIC) of Barrow acquired its archives and copyrights, including a photograph
collection that consists of negatives and over 9,000 black and white prints. A
year later, the collection was turned over to the Tuzzy Consortium Library. An
initial assessment found that storage in standard folders and boxes was
inadequate for long-term preservation. Library staff began the conservation
process, using archival materials purchased by UIC.
A. Statement of Need
Tuzzy Consortium Library was honored when a collection as important as the
Tundra Times archives came into its charge. With this honor came the burden to
preserve and share the information with the other Native communities in the
region and the state. Progress has been slow but steady as the photographs were
extracted from the collection of over 120 boxes of archival material. Last
summer several volunteers inserted all the photos into Mylar sleeves and stored
them flat in acid-free archival boxes. The sleeves and boxes were supplied
through donations by UIC. The Library’s plan called for the digitizing and
indexing of the collection. Although the hardware and software for such a
project were readily available, the personnel and expertise were missing. The
Library’s budget did not permit the hiring of a technician to perform the work
nor a consultant to train and guide the staff. It is only through the generosity
of granting agencies like the Institute of Museum and Library Services (IMLS)
that this project can hope to proceed in a timely and expert manner.
A.1. Description of the Community
Tuzzy Consortium Library (hereafter "the Library") serves as the
academic library for Iļisaġvik
College and the public library for the North Slope Borough (NSB) of Alaska.
Bordered in the north by the Arctic Ocean and in the south by the Brooks Range,
the NSB is the northernmost organized municipality in the United States, lying
entirely above the Arctic Circle. Treeless, lowland tundra dotted by marshes,
small lakes, meandering streams, and rivers dominate this vast area, which is
roughly equal in size to the state of Minnesota. Iñupiat Eskimos have lived in
the region for thousands of years, their survival dependent on their ability to
draw sustenance from the land and the sea.
8,000 people live in the NSB. Barrow, the largest town with 4,641 residents, is
53% Iñupiat. Other North Slope communities are more than 92% Iñupiat. Point
Hope, population 805, is the largest, followed by Wainwright, 649; Nuiqsut, 420;
Anaktuvuk Pass, 314; Kaktovik, 256; Point Lay, 246; and Atqasuk, 224. Distances
between villages are great, and none are accessible by road. Point Hope on the
west is 650 miles from Kaktovik on the east, and 400 miles northwest of
Anaktuvuk Pass. (Attachment A.)
of the remoteness of the North Slope, material goods common and inexpensive in
the rest of the United States are rare and dear. The price of a gallon of milk
is $6.95 and a gallon of gas is $2.68. In general, the cost of living is twice
as high as in the Lower 48. The cost of hiring a technician to perform the work
for this project may sound unreasonably high, but by arctic standards, it is
just a bit above minimum wage.
A.2. Current Status of the Library
College is a two-year institution located in Barrow. The College is an
independent, public, nonprofit post-secondary school, established in 1986 in a
cooperative agreement between the University of Alaska Fairbanks (UAF) and the
NSB, as an extension of UAF. Coming into its own as a nonprofit institution in
1996, the College is currently a candidate for accreditation by the Northwest
Association of Schools and Colleges, a process that it expects to complete by
2003. Governance of the public library system is through Iļisaġvik
Library is headquartered in Barrow, with seven outlying branches serving the
other villages. The branches also function as the school libraries during the
day. The village community libraries’ small collections contain popular
fiction, periodicals, general reference materials, culturally appropriate books,
and Internet connections to periodical databases. Village residents needing
access to a more diverse library collection can receive materials through
interlibrary loan. The Library is a member of OCLC, the largest library network
in the world.
than 90% of the bibliographic resources contained within the Library are housed
in its new, spacious facility at the Iñupiat Heritage Center in Barrow. The
Library contains about 30,000 books and subscribes to 115 periodicals. Five
workstations connected to the Internet are available unfiltered and free of
charge to the public. Special collections include a growing Alaskana section
with particular emphasis on arctic and polar regions, the North Slope of Alaska
and the Iñupiat history, language and culture. Reversing the exploitation of
the area’s rich cultural heritage by institutions outside the region is among
the Library’s major goals. This can be accomplished by strengthening its
capacity to preserve and disseminate collections such as the Tundra Times
A.3. Improvement of Library Services
funding from IMLS, the Tundra Times Photograph Project (TTPP) will improve
library services by making the Tundra Times photo collection accessible to the
public, students, and scholars, both in the North Slope Borough (NSB) and, via
the College’s Web site, throughout the nation. Currently, the photographs are
not available for public use, nor is there an index to them. Development of a
collection of this quality in Barrow is consistent with the Library’s mission
as a circumpolar resource and clearinghouse for information on the arctic, its
people, and culture. In addition, TTPP will build the Library’s capacity to
complete similar projects by training staff in indexing and digitizing as well
as by supporting their acquisition of project management skills.
A.4. Impact on the Community from Improved Library
and strengthening Iñupiat culture, language, values and traditions - much
damaged in the 19th and 20th centuries - is central to the Library’s mission.
Development of the Tundra Times photographs as a resource for the public,
students, and scholars will impact on the community by making this previously
unavailable informational treasure accessible and creating a greater
understanding of events that continue to shape the lives of Alaska Natives. The
photos will enhance the Library’s growing Alaskana collection, benefiting the
NSB communities and the larger audience outside the region.
Tundra Times Photograph Project is designed to digitize and index approximately
5000 photographs in the Tundra Times archives now held by the Tuzzy Consortium
Library and to make the images available to the Native communities of the North
Slope and the entire State of Alaska over the Internet.
B.1. Goals and Objectives
primary goal of this project is to provide access to the Tundra Times photograph
collection to the Iñupiat people of the North Slope Borough and to the Native
communities of Alaska whose elders’, parents’, brothers’ and sisters’
images are included in the collection. Because many individuals in the
photographs are unidentified, making them accessible on the Internet creates the
earliest and widest possible window of opportunity for the public to assist with
their identification while key subjects and their relatives are still living.
are five main objectives of this project:
1)To index 50 percent of the collection
(approximately 5000 photos).
2)To digitize 50 percent of the collection
(approximately 5000 photos).
3)To disseminate the collection through the
Internet and CDs.
4)To identify images with assistance from
5)To provide training and educational
opportunities to project staff.
B.2. Approach for Accomplishing Project Goals
approach to the project goals will be comprehensive and systematic. Pre-funding
preparations are already underway and will continue through the fall. The
project workflow has been carefully researched and laid out. Follow-up
activities are part of the long-range plan.
UIC acquired the Tundra Times archives in 1997, it also obtained, “associated
copyrights, trademarks and service marks . . . including but not limited to, any
and all articles and photos appearing in the Tundra Times newspaper and all
personal journals or other writings of Howard Rock . . .” (Attachment B). For
purposes of this project, the Library has obtained permission from UIC, after
consultations with their counsel, to digitize, index, and disseminate the photos
as described in this proposal (UIC letter of support).
completion of the Iñupiat Heritage Center in August 1998, the Library gained
office and workspace for an archivist and assistant that will serve as the
workspace for this project. The Tundra Times photo collection is stored nearby
in the secure and temperature-controlled rare book room. The work area of the
project is equipped with three Pentium computers that are clients in the
boroughs WAN. An Epson 836L flatbed scanner has been acquired as well as a CD
writer. Software for the project is currently being purchased: Adobe PhotoShop
5.5 for image scanning, manipulation, and editing; Equilibrium’s DeBabelizer
for batch processing of images; ImageAXS™ Professional for indexing and
publishing to the Web; and ImageAXS™ CD Authoring Kit for disseminating the
database and associated images on CDs.
fall, the Tuzzy Consortium Library began discussions with UIC to formalize our
relationship to the Tundra Times collection. Personnel changes on both sides
brought this process to a halt. With the hiring of Fannie Akpik on July 1, 2000,
these talks are scheduled to resume. A document clearly defining the roles and
responsibilities of UIC and the Library will be signed before the end of
September. However, both parties agree that this project is a priority and needs
to be pursued immediately.
archivist, Fannie Akpik, is a recognized expert in Iñupiat language and
culture. She has worked with scanners and computers for many years in her
capacity as assistant professor of Iñupiat Studies at Iļisaġvik
College. She has some training in web site development and multimedia projects.
To shore up her knowledge in this area and develop her project management
skills, several training components have been planned.
for formal training and ongoing mentoring have been designed into the project so
that staff can successfully achieve project goals. Training in multimedia
project development is planned for the Archivist in August with College computer
instructors. Arrangements are underway for the Archivist to attend the School of
Scanning that is scheduled to be held in September 2000 with funding from the
regular Library budget. During the first quarter of the project, the Archivist
will spend two weeks at the Rasmuson Library at UAF where she will intern with
staff in the Alaska and Polar Regions Archives. She will be trained in basic
archival practices and on facets of digitizing and indexing. During the first
and second quarter of the project, the consultant will spend approximately 10
working days in Barrow establishing systems and training staff in procedures and
software. Available throughout the life of the project, the consultant will
mentor staff and monitor quality to assure success.
Tundra Times photo collection consists of approximately 9,000 black and white
prints in a variety of sizes as well as separately filed negatives. In addition,
the Library houses the Tundra Times historic newspaper collection and archives;
the personal journals and other writings of the newspaper’s founder, Howard
Rock. The Library also possesses a microfilm copy of the Tundra Times, which was
produced for distribution by the State Library.
project represents the first of several steps required to digitize and index the
Tundra Times photos and archives, and disseminate them widely via the Internet.
Because of the substantial amount of work to be accomplished on the photos,
other important archival projects, such as linking the negatives to the photo
collection, indexing and digitizing of the newspaper itself as well as Howard
Rock’s personal journals and other writings, will be set aside for later
development. The photo collection was targeted first in this series of projects
because a window of time exists now for photo identification and because of the
fragility of photographs. The Tundra Times began publication nearly forty years
ago. Today many of its subjects are elderly. Publishing the photo collection on
the Internet while the photographic subjects or their close relatives are still
alive represents the best opportunity for their identification and the
development of a complete record for each photograph.
initial review of the collection revealed that most of the images are of people.
They are filed in alphabetical order based on the last name of the picture’s
key figure. The photographs that appeared in the newspaper are integrated into
the larger photo archives, however, there is no index to the newspaper.
Identifying information, written in pencil on the back of the photo, includes
the last name of the primary subject, and often - but not always - a date and
caption. Shots taken at the same time and of the same event are filed together,
creating a “set” of photos. Typically, the identity of only one key figure
in a photo is noted, leaving the names of remaining subjects unknown.
Prioritization of Prints
unique photos will be given priority in this project. Because some photos in the
collection combine to form sets depicting one event or person, one
representative photograph from each set will be selected for digitizing,
indexing, and dissemination. Within a set, the print with the most identifying
information on the back will likely be the one chosen for digitizing. The file
will be indexed using information from the back of the print, with updates made
as information is received from the public. In subsequent projects, photos will
be cross-referenced to newspaper archives and further information added to the
index record. Every print in the collection will be assigned an accession number
tailored to indicate its membership in a particular set-a technique that will
make later identification of all prints feasible. The project’s goal is,
therefore, to digitize, index, and disseminate at least one photograph from
every set, an estimated 5,000 photos. Because the photos are filed in
alphabetical order, they will be digitized in that order, from A to Z.
the standards promulgated by the Colorado Digitization Project (http://coloradodigital.coalliance.com/),
files will be scanned as 8-bit grayscale images at a spatial resolution of 300
dots per inch (dpi) and saved in uncompressed tagged image file format (TIFF). A
Kodak gray scale, Q 13, will be included within the scanned area. A “touch once” approach will be employed to create a high-quality
digitized image at the first and only handling of the photo. The TIFF image will
be saved to compact disc, with a working copy saved to the server. File sizes
generated for each picture are estimated to be in the 6-8 megabyte range.
Web-Accessible Copies and Indexing
copies will be generated from the source digital image. Next, the images will be
resized to 640 x 480 pixels at 72 dpi and saved as 8-bit joint photographic
experts group (JPEG) images using Debabelizer. Minimal post-scan editing will be
done using PhotoShop, such as sharpening the images, and adjusting
brightness/contrast. Then, sets of JPEG files will be imported into ImageAXS™
Professional database program, where a record containing a thumbnail will be
following 15 element Dublin Core resource description set will be used to
describe the images (http://purl.org/DC/documents/rec-dces-1999072.htm)
including: (a) title, (b) identifier, (c) publisher, (d) contributor, (e)
coverage, (f) creator, (g) date, (h) description, (i) format, (j) language, (k)
relation, (l) rights, (m) source, (n) subject, and (o) type. The archivist will
be responsible for indexing, whereas the archival technician will perform other
tasks, such as filing, scanning, editing, and importing into ImageAXS™
Posting to the Web and Making Final CD
the project’s third quarter, when a sufficient number of images have been
scanned, imported into the database and indexed, a hypertext markup language
(HTML) export of the database will be generated, and posted to the Library Web
This will be updated monthly as new material is entered into the database. We
intend to involve the public in identifying subjects and locations by posting
"mystery images" to the Web site, and requesting public support in
their identification via a feedback form or e-mail link. Encouraging public
participation with the project will raise its visibility and generate a sense of
ownership by Native communities around the state.
the project’s eighth quarter, a CD of the database and associated images will
be generated and sent to interested libraries and Native organizations. This
permanent record will offer both increased search options and faster access
times than are possible on the Internet.
consultations with photo experts at Rasmuson Library have led to the conclusion
that the goal of digitizing, indexing, and publishing to the Web approximately
5,000 photos is achievable in the project’s two-year timeline. After staff
have become familiar with the equipment, it is estimated that image processing
will take a maximum of 30 minutes, including all aspects of handling from filing
to publishing on the Web. A benchmark test, conducted once equipment is
assembled in the workroom and staff are trained, will further refine this
the formal completion of the project several components will continue. As more
information comes in concerning individual images, indexing will be enhanced.
Images not digitized and indexed in the first round will be added to the
database in subsequent years. It is anticipated that requests for copies of
images will be received. These will have to be printed from the archived copies.
A project to index the newspaper itself will be pursued at the completion of
this one. It will then be possible to link images in the photograph collection
to specific stories that appeared in the newspaper.
B.3. Action Steps and Activities
following action steps have been carefully developed. We foresee no problem in
1)Archivist begins July 1, 2000
2)Training in multimedia software and web
design (8/00) - Archivist with the College instructors
3)Mount project web page on server -
archivist and IS staff
4)Attend School of Scanning (9/00, Seattle)
5)Install and test hardware and software -
College IS staff
1)Hire staff and finalize consultant
contract - Project Director
2)Attend training at Rasmuson Library (UAF)
3)Complete pre-implementation activities -
consultant and staff
(a)train staff in use of hardware and software
(b)customize database, document database decisions, train staff
(c)establish and document cataloguing and indexing standards, train staff
(d)test workflow and processing time, train staff
(e)pilot digitizing and indexing of about
200 images, refine workflow and processing time estimates
(f)establish quality control procedures for digitizing and indexing
4)Begin digitizing - staff
5)Conduct quarterly review-Project
Director, staff, consultant, and advisory group
1)Conduct follow-up training on-site in the
Library - consultant
2)Fine-tune workflow and processing time
estimates based on results of first quarter evaluation - consultant and staff
3)Continue digitizing and indexing - staff
4)Conduct quarterly review - Project
Director, staff, consultant, and advisory group
1)Create Web version of database using
ImageAXS™ Professional template - consultant and Iļisaġvik
College IS staff
College Web site as needed with introductory pages, graphics, etc. - IS staff
3)Publish the database to the Web site -
4)Begin dissemination activities - Project
Director and staff
5)Continue digitizing and indexing - staff
6)Conduct quarterly review - Project
Director, staff, consultant, and advisory group
1)Continue digitizing and indexing - staff
2)Update index as the public identifies
subjects in the photographs - staff
3)Update Web catalog as new groups of
images become available - staff
4)Continue dissemination activities
5)Conduct quarterly review - Project
Director, staff, consultant, and advisory group
1)Continue steps 1-5 as above
2)Begin development of a guide for the
collection - staff
1)Stage Tundra Times exhibit in the IHC
2)Complete guide to the collection - staff
3)Post final groups of images to the Web -
4)Copy database and images to CD,
distribute to libraries and Native organizations
5)Complete final evaluation - Project
Director and staff
6)Complete final project report and submit
to IMLS - Project Director and staff
B.4. Scope of Project that Creates Positive Change
major focus of TTPP is staff training and systems development so that the
Library is positioned to initiate new projects of a similar nature and continue
work on the Tundra Times collection. The two-year scope of work will allow
sufficient time for Library staff to become thoroughly familiar with all
hardware, software, and procedures involved with the project. Mentoring from the
consultant and staff at UAF’s Rasmuson Library will assure that Library staff
achieve a standard of excellence that can be continued after the initial grant
period. Because this is the first such project at the Library, the scope of work
has been intentionally narrowed to allow for a significant focus on capacity
building to create a permanent digitization/indexing program at the Library.
B.5. Maintenance of Effort
Library looks forward to maintaining the Tundra Times photograph collection as a
permanent part of its Alaskana collection. Because Tundra Times founder Howard
Rock was born and raised in Point Hope, an NSB community, the Library has a
strong commitment to sustaining his life work. TTPP has been designed to use
local resources and build local capacity so that the project will fit seamlessly
into the College’s operations when grant funding expires. The Archivist, a
full-time, permanent employee, will manage and maintain the collection in the
Library. The Web site (http://ilisagvik.co.north-slope.ak.us)
will be maintained by the College’s full-time Webmaster. UIC is committed to
preserving the original photographs, as evidenced by its letter of support.
management plan for this project has been developed along the lines of similar
successful projects managed by the Library and Iļisaġvik
College. The plan ensures input, cooperation and sharing with other
organizations interested in the cultural outcomes expressed in this project. The
plan ensures that practices and standards for scanning and indexing are upheld.
C.1. Oversight for Action Steps and Activities
Project Director, David Ongley, will devote approximately 10 percent of his time
to providing oversight to the project (including assisting with questions that
arise about indexing). Spending approximately 20 percent of her time on TTPP,
the Archivist will supervise activities on a daily basis. After establishing
systems and standards during the project’s first three months, the consultant
will return to conduct follow-up training during the second quarter. On a weekly
and monthly basis, she will continue to perform spot checks on the quality of
the digitized files and indexed records from her office in Anchorage via the
Internet. The Oversight Committee will evaluate TTPP every quarter. This
combination of systems development, training, and continuous quality control
will help completion of the action steps and activities to the highest
C.2. Applicant Capability to Implement the Project
Library is the recipient of three major awards. Included in these: Tumikut:
Pathways to Literacy, a Library Research and Demonstration Project, led to the
production of educational materials in the Iñupiaq language (the project has
been extended through September 2000). A 1998 IMLS Enhancement award funded the
Catalog Conversion and Training Project, an effort designed to upgrade the
Library’s online catalog in concert with statewide conversion efforts. Vendor
delays have extended the implementation timeline for this project statewide with
completion now re-projected for 2001. Currently, the College is managing several
other major awards, including a Workforce Development Grant from the U.S.
Department of Labor (nearly a million dollars annually), a Title III award from
U.S. Department of Education ($1.8 million over 5 years), a National Science
Foundation Technological Education Program grant ($300,000), and an award from
the Working Connections Program ($250,000) - giving it extensive experience in
handling grant funds and responding to audit requirements. As a result, the
College has the financial and project management expertise to fully implement
the project without difficulty.
C.3. Availability of Appropriate Personnel,
Facilities, Equipment and Supplies
project staff and Oversight Committee members are recognized authorities in
their fields of expertise. It is difficult to image putting together a stronger
team for this project. The Inupiat Heritage Center in which the Library is
housed is a state-of-the-art facility. Its climate controls safeguard precious
collections, such as the Tundra Times archives. A room set aside for the project
is conveniently located close to the storage area. The Library will provide
hardware, software, and supplies described above for this project. Provisions
have been made with a consultant and the Rasmuson Library at UAF to provide
training, systems development, and ongoing supervision so that the project can
be conducted according to the highest library and archival standards. All of the
pieces are in place to make this project successful.
C.4. Financial Planning and Management Experience
College’s Division of Business and Finance employs generally accepted
accounting principles that meet all standards required for government and/or
nonprofit entities. Internal policies and procedures have been established to
guide administration of accounts payable, reconciliation of the general ledger,
shipping and receiving, encumbrances, payroll, accounts receivable, and
purchasing. Solomon IV for Windows is used for all accounting needs. Modules
include General Ledger, Accounts Payable, Accounts Receivable, Encumbrances,
Payroll and FRX Report Writer. Intellitrack is used to track fixed assets.
general ledger chart of accounts was designed to comply with reporting standards
for institutions of higher education as documented in the Financial Accounting
and Reporting Manual for higher education (FARM) developed by the National
Association of College and University Business Officers. The general ledger
account structure assures that general fund accounts, grant funds, restricted
funds, and auxiliary accounts and special revenue are separated according to the
type of funding source. For tracking purposes, every grant is assigned a unique
identifying number with funds and expenses allocated to that account.
independent certified public accounting firm conducts an annual audit of all
accounting functions in compliance with the standards required for government
and/or nonprofit entities. A financial statement and independent auditor’s
report are issued as a result. The accounting firm of Deloitte & Touche, LLP
currently provide these services to Iļisaġvik
Project Team consists of the Library Director (David Ongley), who will serve as
the Project Director, the Archivist (Fannie Akpik), an Archivist Technician, and
a consultant (Judith Terpstra). In addition, the project will receive periodic
support from staff at UAF and local cultural experts. (Attachment C.)
Ongley, Director, Tuzzy Consortium Library Qualifications: Mr. Ongley
has an M.S. in Librarianship and 18 years experience in the provision of
professional library services. Experience: In the last 4 years, he has
administered 12 grants totaling nearly three-quarters of a million dollars. Mr.
Ongley will devote 10% of his time to the project.
Akpik, Archivist, Tuzzy Consortium Library Qualifications: Ms. Akpik
is a cultural expert who has been extensively involved with revitalizing Iñupiaq
language and culture in the NSB. Experience: Ms. Akpik has served as the
Chair of the Iñupiaq Language Teacher Education Program at the College for the
last four years. Devoting 20% of her time to TTPP, Ms. Akpik will manage
the project on a day-to-day basis.
Terpstra, Consultant Qualifications: Ms. Terpstra has an M.A. in
Library and Information Studies. Experience: She has nearly 20 years
experience providing library services in a variety of environments that
emphasize computer and graphics applications. For the last eight years she has
consulted with organizations to develop image management systems for
photographs, and design Web sites. Her varied background touches all aspects of
the project. Ms Terpstra will spend about 250 hours over two years on
William Schneider Professor of Library Science Qualifications: Dr. Schneider is an anthropological researcher in the
Alaska and Polar Regions Archives of Rasmuson Library at UAF. Experience:
With nearly 20 years of experience managing grant funded projects focusing on
Alaska Natives, he brings project management skills, which will help guide the
work plan. Serving in an advisory capacity, he will donate 4-6 hours per
quarter to TTPP.
Brower, Director, IHC Qualifications: Mr. Brower is a recognized
expert in Iñupiaq art, culture, and language. Experience: He was on the
Board of Directors of the Tundra Times from 1992 to 1998 which makes him a
valuable resource for photo identification. As the Director of the museum housed
in the IHC, Mr. Brower is planing to mount an exhibit to showcase Howard Rock
and the Tundra Times photos, newspaper archives, and other memorabilia. Serving
in an advisory capacity, he will devote 4-6 hours per quarter to TTPP.
Harcharek, Liaison, IHLC Qualifications: Ms. Harcharek is a
recognized expert in Iñupiaq language and culture. Experience: The IHLC
maintains a database of historic photos, which Ms. Harcharek helped to develop,
and now manages. Her involvement with the project will lend relevant expertise,
and facilitate coordination of the two photo collections. Serving in an advisory
capacity, she will devote 4-6 hours per quarter to TTPP.
evaluation process employed for this project will be comprehensive and
systematic. A combination of baseline data comparisons during the life of the
project and quarterly scrutiny by the Oversight Committee will provide the basis
for daily observation, review and, if necessary, redirection by the Archivist
E.1. Baseline Data
data collected before the grant period begins will measure scan times, scan
quality and indexing time. Because none of the Tundra Times photo collection has
been digitized or indexed and the Library’s staff must be trained for the
project, baseline data to measure project outcomes is straightforward. As the
project begins, consulting staff will help the project director conduct a
comprehensive assessment of the readiness of the facility, equipment, and staff
so that any needed adjustments can be made in the project completion schedule.
E.2. Ongoing and Comprehensive Evaluation
Oversight Committee composed of local cultural experts Brower and Harcharek, the
consultant Terpstra, the advisor Schneider, the Archivist and the Project
Director will monitor quality, guide development, and work to integrate the
project with programs at the IHC, IHLC and UAF. Convening four times a year, the
Oversight Committee will be instrumental in conducting a concurrent evaluation
of performance to objectives and success in achieving the goal of increasing
public access to the Tundra Times collection. The schedule of completion will
guide the committee’s assessment of timetables and the project’s ability to
achieve its four objectives.
E.3. Measurement of Outcomes
month the consultant will review the quality of the indexing/scanning by
examining 10% of new records in ImageAXS™ Professional and 100% of the
indexing records during the first three months. The use of accepted standards
such as the Dublin Core metadata element set and digitization standards set by
the Colorado digitization project, and the adoption of an archival approach to
indexing the collection will guide production of an index that meets library and
archival standards. A standard “hit counter” on the project Web page will be
used to measure usage of the information presented.
E.4. Community Satisfaction
community survey will be conducted among Library patrons and through the Web
site. Users will be invited to respond to a survey that includes questions on:
(a) who they are, e.g. educator, parent, etc., (b) how easily they accessed
materials, either in the Library or at the Web site, (c) how they intend to use
the photographs and information they obtained, (d) what related information
would be of interest to them and (e) from where they have logged on. The library
branch or the location from which they logged on will be recorded automatically.
This self-report survey will measure satisfaction. In an on-going effort to
ensure database user-friendliness, the Library will conduct several usability
exercises that the staff will monitor. Users will be given a script to follow,
and their ease and success in accomplishing the steps will be rated. Adjustments
will be made to screens and instructions based on findings from both the
community survey and usability exercise. Responses to the survey will guide
dissemination efforts, within the scope and budget of the project.
E.5. Plan for Documenting Final Results
following evaluative questions will be answered by the advisory committee in the
final report at the end of the project:
1)Have the project goals and objectives
been successfully completed?
2)What issues emerged from the project?
What issues need additional attention after the project ends?
3)Were any techniques developed that can
assist other libraries, especially small libraries in remote locations, with
4)What factors promoted training success?
What obstacles had to be overcome?
5)In what ways did the project strengthen
6)How successful was the Web site in
reaching a regional and national audience?
7)How will the findings from this project
affect future projects at the Library?
8)What unexpected results emerged?
will employ specialized off-the-shelf technology that is commercially available.
The project is unique in that a small, very remote library that serves an
indigenous population is undertaking it. Major research facilities and state
libraries have long usurped data from other cultures and profited in so doing
without necessarily returning anything to the people from which the data came.
The Library hopes to begin to reverse this situation by demonstrating that a
small library can undertake a major project and successfully carry it through to
completion to benefit those it serves.
F.1. Community Service
other libraries serving Native Americans, the Library is building a rich archive
of materials related to its primary patrons but has limited resources with which
to support their broad use. Despite this obstacle, Library staff are committed
to conducting the project themselves. They believe that they are ideally suited
for this purpose because they bring to it an understanding of the historical,
cultural, and political forces that surrounded the Tundra Times during its
35-years of publication. TTPP will be a model for improving service to patrons
in other Native American libraries, especially those found in remote locations,
which have an opportunity to preserve unique historical documentation but must
train staff and work within limited resources to do so.
F.2. Documentation of Results
most obvious form of documentation of the results of TTPP will be the project
description on the World Wide Web. A page detailing the project and updating the
progress will be maintained from the outset. If funded, this proposal will be
posted to it. It is also planned that a paper will be written for publication in
newsletters and other periodicals that will review how the project achieved its
goals. A PowerPoint presentation will be developed so that presentations at
conferences and meetings can be easily accomplished.
The TTPP will be widely disseminated
through a variety of media. It will be available to anyone in the world with an
Internet connection. Furthermore, the staff of the Library through the following
means will promote it:
·An interactive Web site on the World Wide Web.
·An exhibit staged in the adjoining Iñupiat Heritage Museum.
·A collection available to the public at Tuzzy Consortium Library in
·CD copies of the database and images distributed to libraries and Alaska
·Press releases to print and electronic media throughout Alaska
·Presentations at professional meetings, such as those held by the Alaska
Library Association, the American Library Association, the American Indian
Library Association, the International Indigenous Librarians Forum, the Polar
Libraries’ Colloquy and the Alaska Federation of Natives.
project is highly dependent upon technology. Today on the North Slope of Alaska
technology has become a way of life and pervades the schools, workplace and
homes of its citizens. Villages are separated by hundreds of miles of ice and
snow a good portion of the year. There are no roads between villages. There are,
however, satellite connections for voice, fax and computers. Dissemination and
exchange of information through well-developed computer networks brings the
world of the 21st Century to the people of the North Slope who have become
highly computer literate. Consequently, the Library and its staff are by many
measures the most technologically advanced small library in the state.
G.1. Use of the Most Promising, Innovative or
hardware and software systems selected for TTPP were chosen as the most
appropriate technology because of ease of use, pricing/availability, and fit to
College is standardized on Dell IBM-compatible computers, a decision that gives
tremendous advantages in pricing, service, and end-user training. Computers
selected for the project are fully capable of achieving the required processing
speeds and random memory access configurations. The College owns an Epson 836L
flatbed scanner, which has been made available to the project. This piece of
equipment is fully capable of achieving the scanning resolution standards
promulgated by the Colorado Digitization Project.
the software selected is in wide use in the graphics industry, lending
advantages in terms of end-user training and customer support. Adobe PhotoShop
is the recognized world-standard for photo editing. Equilibrium’s DeBabelizer
was selected to streamline photo editing and increase staff efficiencies.
Debabelizer can perform more than 300 image editing commands, including file
conversions, on tens, hundreds, or even thousands of images automatically,
drastically reducing the time required for image editing. After extensive
research, ImageAXS™ Professional was selected as the database because of: (a)
the ease with which it creates HTML pages, (b) its support for more than 100
fully configurable data fields, (c) its ability to display images in portfolios,
(d) its compatibility with Access, and other widely used and more full-featured
databases, (e) the availability of a CD authoring kit which allows for
publication of image collections in a searchable format, and (f) many other
features. At $160, ImageAXS™ Professional compares favorably with products
costing thousands of dollars. Its ease of use is particularly important for a
staff that will be training on multiple aspects of the projects.
G.2. Ability to Service, Maintain and Upgrade
Proposed Hardware and Software
College has a fully capable Information Systems staff that currently services
and maintains the institution’s Web site, network, hardware, and peripherals.
Software training in many applications is available through the College’s
Computer Applications and Business Training Department, and the consultant
engaged for the project will provide training in the applications selected. The
Library’s budget, which is administered by the Project Director, will allow
for initial purchase of the software proposed, as well as its periodic upgrade,
and the College’s IS budget is adequate to allow for hardware upgrades if
G.3. Evidence of Commitment to Share Technical
Knowledge Gained During the Project
Library expects to break new ground with this project as it implements a
high-tech effort more than 500 miles from the closest urban center. Lessons to
be shared will focus on effective models for training, project management, and
quality control of this type of technology-rich endeavor within a small library
serving a predominantly indigenous population. Venues for sharing this
information include the statewide network of library professionals through their
annual meetings, and national conferences, such as that conducted by the
American Library Association. David Ongley, the Project Director and Director of
the Library, is an active participant in these networks. TTPP’s role in
establishing a trend that will reverse the outflow of cultural treasures from
the Arctic makes it a central activity for the Library, and one about which the
Project Director has a commitment to report to the Native library community.
Salaries and Wages (Permanent Staff)
$48,034. This figure includes 10% of the Library Director’s salary and
20% of the Archivist’s salary for two years. This breaks down to $8,119 each
year for the Director and $15,898 each year for the Archivist. Iļisaġvik
College will fund this amount as a cost sharing cash-match.
Salaries and Wages (Temporary Staff Hired for
$78,000. This figure is 100% of the Archival Technician’s wages for two
years and is being requested from IMLS. It is based on a wage of $20/hour for a
work year of 1950 hours or 37.5 hours/week. By way of comparison, other regular
full time technicians have started in the library at $21/hour. Currently, the
highest paid non-professional employee in the library earns $25/hour. This
person has a high school diploma.
College currently calculates fringe benefits for regular full time employees at
21.12%. This breaks down to $1,714 for 10% of the Director’s salary each year
or $3,428 over the life of the project. For the Archivist, this is $3,358 each
year or $6,716. Together, this sum of $10,144 will be supplied as a cost sharing
$16,474. This figure is 100% of the Archival Technician’s fringe
benefits for two years based on the standard 21.12% rate currently used by the
College to calculate fringe benefits. This entire sum is being requested from
$18,975. The Library has contracted with Judith Terpstra for consulting
services on this project. She will be employed for 253 hours over the course of
the project at a rate of $75/hour. This entire sum is being requested from IMLS.
$11,545. Travel funding is requested from IMLS for three distinct
purposes. Ms. Terpstra, who lives and works out of Anchorage, will come to
Barrow five times. Three times during the first year of the project and twice
the second year. One airline flies into Barrow. Their prices have proven stable
over the last five years at about $420 round trip. The off-season hotel rate in
Barrow is calculated at $120/night. As per instructions in the RFP, the Library
Director will plan to attend annual meetings in Washington, D.C. at a
recommended rate of $2,000 per trip. This will include airfare of about $1,500,
leaving approximately $500 for hotel and food. This amount is deemed adequate
for such travel from Barrow. Training for the Archivist at the Alaska and Polar
Regions Department of Rasmuson Library at the University of Alaska, Fairbanks is
being planned for 12 days in October or early November. Airfare to Fairbanks
from Barrow is about $345 round trip. Hotel rooms were calculated at $95/night.
The standard per diem rate paid by Iļisaġvik
College is $45. It is also necessary to rent a vehicle in Fairbanks. This was
calculated at $35/day.
Materials, Supplies, and Equipment
Iļisaġvik College will contribute all materials, supplies and equipment necessary for this
project. The following software will be acquired: ImageAXS™ Professional 4.1 -
$170, ImageAXS™ CD Authoring Kit - $499, Adobe PhotoShop 5.5 - $599,
Equilibrium’s DeBabelizer - $359. This software is necessary to achieve
specific project activities and will be contributed by Iļisaġvik
College as a cost-sharing match. The College is committed to the completion of
this project and will see to it that all materials, supplies and equipment needs
$99. There is a $99 annual support fee for ImageAXS™ Professional 4.1
for year two. Ilisagvik College will contribute this as a cost-sharing match. All other service expenses
necessary for this project such as telephone, fax, networking and associated
computing costs, equipment maintenance, janitorial, and local transportation
will be contributed by Ilisagvik College. Since the costs of these items are not attributable to specific
activities, they have not been calculated.
$24,998. Neither ASRC, Ilisagvik College
nor Tuzzy Consortium Library has an indirect rate approved by any Federal
agency. Therefore, the suggested rate base of 20% is being applied to the total
amount of $124,994 requested from IMLS.
of the Region